Premium Pay Error for Summer 1 2023

Last Friday, the DCFA Council became aware of an error with Premium Pay calculations for some faculty teaching this summer.  Once we alerted Payroll, HR, AST, and Operations Administration, everyone kicked into high gear to determine the cause and severity of the issue. 

Here is what we know

• Around 132 faculty were impacted with only a partial amount of their premium pay for summer teaching processed for June payroll.
  
  
• Impacted faculty were emailed directly by HR to note the error, how much the error came to monetarily (this was added after urging by the DCFA Council), and when the missing amount can be expected to hit affected faculty’s bank accounts.  Initially the presumption by HR and Payroll was that this error would not be corrected until the end of July (ie. during the next regular pay period), but we are now hearing it might be as soon as July 10th.
  
  
• If you received such an email, please double-check it against what is shown in WorkDay under the PAP (Period Activity Pay) and if you find any discrepancies, please reach out to Compensation@DallasCollege.edu (and feel free copying your campus DCFA President if you are so inclined). 
   
• If you did not receive an email, you are unaffected by this error (but it never hurts to double-check the PAP in WorkDay to be sure.)

This is, obviously, a huge issue, and one the Council worked on as fast as possible, including during a busy week involving the two-day Board of Trustees budget planning sessions and our own day-long DCFA Retreat on Thursday. 

How to check your Premium Pay and Summer Pay in WorkDay

For general information, here is how Premium Pay and Summer courses are now being listed in WorkDay/PAP and how to check them:

 

First, login to WorkDay and then click “Menu” at the upper left.  

 

On the popup menu, select “Benefits and Pay.”  In the Benefits and Pay screen, the PAP should appear at the bottom right (labeled as “Current Period Activity Pay”).

 

Unlike under the old Payroll Preview tool, the PAP breaks down summer teaching into two categories: the Premium Pay calculation itself (listed as “PREM-PAY” in the screenshot) and any summer sections taught (listed as “SUPP-EMP-CONT”).

 

 

 

As you can see in my example, I am teaching two Summer 1 sections currently at $2,784 each, and then the Premium Pay for BOTH totals $2,232.

 

If you click the blue link at the bottom of that widget (“View All Period Activity Pay”) you find a further articulated breakdown:

 

This view only shows my two Summer 1 sections, but the far right columns of “Scheduled Date” and “Paid Date” indicated when I can expect to receive these amounts in which paycheck.

 

We hope this helps, both generally with navigating the confusing world of WorkDay, and specifically for any faculty directly impacted by this Premium Pay error.  As always, reach out to the DCFA Council and/or your specific campus President with further questions and concerns.