Monday, September 11, 2017

Update on Faculty Evaluation System Review

The Faculty Evaluation System Review Task Force, co-chaired by MVC President Bobby Garza and CVC Faculty Member President Tommy Thompson, was formed to in the Spring of 2017 to review and update the DCCCD Faculty Evaluation System.

The initial purpose of this Task Force was noted in this previous blog post: http://dccfa.blogspot.com/2016/09/preliminary-information-on-task-forces.html

The specific charges to the Task Force and an update on its first two meetings can be found here (http://dccfa.blogspot.com/2017/04/faculty-evaluation-system-review-update.html

An update on a subsequent meeting is available here (http://dccfa.blogspot.com/2017/04/faculty-job-description-update.html)

The members of the Task Force agreed that little could be done by the subcommittees on Academic Forms and Contractual Forms until a new Faculty Job Description was in place, so our work concentrated on that particular task. 

The Task Force held its last meeting on May 3, 2017. At that meeting, the group reviewed and approved a final draft of the Faculty Job Description. The final draft is available for review here: https://drive.google.com/open?id=0B5H8D6yQDi_BdWs3MVJvNU1qUVk  

Please note that proposed Job Description is still a draft at this point and pending consideration; it is in no way an official document.

A report on the work done by the Task Force and copy of the proposed draft of the Faculty Job Description was submitted by co-chairs Garza and Thomson to Susan Hall at District HR at the end of the spring semester. 

To date, we have not had a response to the report and do not know the status of the Task Force going forward. We hope to reconstitute the group to continue the important work started in the spring semester. As soon as any more information is known, it will be posted here and shared with all faculty. 

Letter to DCCCD Faculty from DCCFA President Bill Hammerschlag on our response to those displaced by Hurricane Harvey



Colleagues-

Your Faculty Association has been in close contact with the Administration as we prepare for an influx of students displaced by Hurricane Harvey. Two students from the Houston area have already joined our rosters.

We are well aware that these incoming students need to have stability in shelter, food, clothing and money before they can successfully complete schoolwork. The DCCCD is taking unprecedented steps toward helping those in need receive aid and social services as they try to put their lives back together. This aid is targeted for both short term immediate needs as well as longer term support.

Faculty can do our part as well. Should any Harvey refugees make it into your classes this semester, please consider flexibility with due dates and deadlines where appropriate. While our academic standards remain as high and firm as ever, we know that some people need a little extra time with their work while they adjust to a new life in a new place.

Thanks for your support.

On behalf of the District Faculty Council, with Regards,
Bill Hammerschlag
President, DCCFA

Wednesday, September 6, 2017

FLRG Report #8: Final Recommendations from the 2016-2017 Faculty Load Review Group



FLRG tri-chairs Ken Alfers, Zarina Blankenbaker, and Matt Hinckley, presented the Faculty Load Review Group (FLRG) recommendation report and supporting documentation (including the Work Group ALPHA, BRAVO, and CHARLIE recommendations) to Chancellor May, Vice Chancellor Lonon, and Chief Talent Officer Susan Hall, in May 2017. Specifically, the FLRG report recommended that lecture and lab instruction be equalized in the calculation of full-time faculty load, that class sizes be made more equitable by discipline and course across the District according to discipline committee recommendations, and that compensation for coordinator/chair duties be made more equitable across the District. Upon initial review, Dr. May agreed the recommendations, if implemented, would bring about greater equity and consistency in the calculation of full-time faculty load.

Dr. May also said he will have Boston Consulting Group review the FLRG recommendations (and the Faculty Hiring Process committee recommendations) in the context of efforts to increase faculty diversity as well as the likely need to increase the overall number of full-time faculty in the District and refine our compensation models to retain faculty. Therefore, it is likely that any final decisions to implement FLRG recommendations would take several months, depending on the time frame of the work of the Boston Consulting Group.

Both the FLRG tri-chairs, and the Faculty Council, have recommended to Dr. May that FLRG be recommissioned in 2017-2018 to help write the guideline documents to implement the recommendations (should they ultimately be accepted), and to study and recommend other ways to increase equity in overall faculty work load, particularly in non-teaching institutional service, differing telecommuting definitions and arrangements (particularly on-campus office hour and institutional service expectations for faculty who teach online for load), and professional development experiences to promote range advancement.

While we counsel continued patience as we wait for the Boston Consulting Group review to progress, we reiterate that Dr. May wants faculty and instructional leaders to avail themselves of forthcoming opportunities to engage with the Boston Consulting Group.

Previous Advance Blog posts on FLRG can be found at this link.

Tuesday, September 5, 2017

DCCCD Personnel - New Names and/or Roles

The DCCCD has seen a number of changes to district administrative personnel recently. To help DCCFA members better know who is currently responsible for what, we have put together the following information about key members of the DCCCD leadership team.

NOTE: A powerpoint presentation that includes the following information in addition to photographs of the personnel below is available here.

Dr. Joe May, Chancellor

Justin Lonon, Executive Vice Chancellor 
Overseeing Educational Policy & Student Advocacy as well as Workforce & Economic Development. Formerly Vice Chancellor for Public and Governmental Affairs and Chief of Staff.

Anna Mays, Associate Vice Chancellor for Educational Policy & Student Success *
Now reporting to Justin Lonon
*Continuing in an interim capacity. The Chancellor has placed on hold the search for a permanent Vice Chancellor

Susan Hall, Chief Talent Officer *
*On a 60% contract for 2017-18. Will retire effective August 31, 2018.

Mark Hays, Vice Chancellor, Workforce & Economic Development
Now reporting to Justin Lonon

Isaac Faz, Chief Legislative Council
Formerly Associate Vice Chancellor for Public and Governmental Affairs

John Robertson, Chief Financial Officer
Oversight of district budget and finances

Tim Marshall, Chief Innovation Officer
Oversight of Information Technology

Iris Freemon, Chief of Staff 
Formerly Director of Resource Development and Major Gifts at DCCCD Foundation

New DCCFA Officers for 2017-2018

The Faculty Council has a new configuration for the 2017-2018 academic year.

The Council welcomed three new members in June. They are:

Brett Dyer, North Lake
Shaun Gilligan, Cedar Valley
Pam Crawford, El Centro

At the Faculty Council meeting of June 6, 2017, the newly configured Council elected a new slate of officers. Bill Hammerschlag was elected President; Matt Hinckley was elected Vice President; Matt Henry was elected Secretary; and Brett Dyer was elected Treasurer.

The 2017-2018 DCCFA Council members (and their respective positions) are:
  • Bill Hammerschlag (BHC), President and Convention Planning Committee Chair
  • Matt Hinckley (EFC), Vice President and Political Information Committee Chair
  • Matt Henry (RLC), Secretary and Communications Committee Chair
  • Brett Dyer (NLC), Treasurer and Budget and Planning Committee Chair
  • Margo Silva (MVC), Instructional Goals and Academic Freedom Committee Chair.
  • Pam Crawford (ECC), Membership Committee Chair
  • Shaun Gilligan (CVC), Welfare and Benefits Committee Chair 

Friday, June 9, 2017

DCCCD Trustees Approve Concealed Carry Policy

On Tuesday, June 6, 2017, the DCCCD Board of Trustees approved the recommended rules and regulations for concealed carry developed by the District Concealed Carry Committee and proposed by Dr. Joe May.

The draft copy of the policy approved at the meeting is available in the DCCCD Boardbook (https://v3.boardbook.org/Public/PublicItemDownload.aspx?ik=40634001). The new policy is to be implemented by August 1, 2017.

Trustee Phil Ritter moved to add a sunset provision the policy which will require the Board to revisit the policy on or before October 15, 2019, as further guidance and experience may dictate changes or modifications. This was also approved.

Sunset Language added to the Policy: This policy takes effect August 1, 2017. The provisions of this policy are hereby declared to be severable such that if any provision of this policy or the application thereof to any person or circumstance is declared invalid for any reason, such declaration shall not affect the validity of the remaining portions of this policy. The provisions of this policy shall be null, void and of no force and effect on or after October 15, 2019, unless the Board of Trustees has taken action before such date to renew, extend, modify or change such policy. Nothing contained herein shall prevent or prohibit the amendment, modification, suspension or repeal of this policy before such date as may be determined necessary by the College District Board of Trustees.

More detailed information on the policy and procedures for implementation has been posted in an article in MyPortal, accessible here: https://myportal.dcccd.edu/Lists/DatatelPortalNews/CustomDispForm.aspx?ID=2156

Friday, April 21, 2017

Update on Faculty Evaluation and Job Description

The Faculty Evaluation System Review Task Force met again on Wednesday, April 19, 2017, and the group spent the majority of its time reviewing, discussing, and revising a draft of a proposed revised DCCCD Faculty Job Description.

The Job Description subcommittee provided the Task Force with the following documentation:

·         the current job description;
·         benchmarking document, with information on job descriptions from 10 other colleges;
·         spreadsheet listing elements of the various job descriptions in common;
·         a preliminary draft of a revised DCCCD Faculty Job Description;

Based on the discussion, a revised draft has been prepared for the Faculty Association membership to review and comment on. This is posted as a Google Doc, so you can make comments directly on the document itself, if you like. You can also post comments in response to this blog using the comments feature below. If you prefer, you may email comments to your Faculty Association President.

P.S. Here are tips on how to comment on a Google Doc

The subcommittee and the Task Force will take all commentary into consideration in preparing a final draft of the Faculty Job Description to recommend for adoption in the District. As time is of the essence, please provide any and all feedback no later than Saturday, April 29, 2017.

Monday, April 3, 2017

Faculty Evaluation System Review Update

The Faculty Evaluation System Review Task Force, co-chaired by MVC President Bobby Garza and CVC Faculty Association President Tommy Thompson, was formed to review and update the DCCCD Faculty Evaluation System. This System includes: the Faculty Job Description, the IAP form, the Student Survey of Instruction, the Instructional Visitation Appraisal forms (face to face and online), the Faculty Appraisal Summary Report form, the Contractual Recommendation form, and the overall timeline. The System was supposed to be reviewed every five years, beginning in 2006; it was last reviewed and updated in 2002, although the Job Description was updated in 2005.

The members of the Task Force are listed in this document 
The charges to the group are in this “Guiding Principles”document
The Faculty Evaluation System packet is in this PDF file

The Task Force had its initial meeting on Feb. 22, 2017, and a second meeting on March 29, 2017. At the first meeting, the group reviewed its charges, shared thoughts and concerns about elements of the Faculty Evaluation System, and then conducted a Plus/Delta evaluation of it. At the March 29 meeting, there was some disagreement over the scope of the charges to the Task Force and, as a consequence, over how much of the System could or should be modified. In response, three subcommittees were created to conduct further research and make specific recommendations in these three areas:
  •          The Faculty Job Description
  •          Academic Forms (Instructional Visitation and SSI)
  •          Contractual Forms (IAP, Appraisal Summary, and Contractual Recommendation)

A final subcommittee will work to coordinate the compilation of recommendations and the overall revision and editing of the Faculty Evaluation System packet.

It was decided that there would be two more meetings in the Spring 2017 semester. Specific dates have yet to be determined. In the meantime, the subcommittee members should be communicating with one another and conducting their work.

Concerns about the differing perspectives of the Task Force members were discussed at the last Faculty Council meeting on Friday, March 31. In response, the Faculty Council has crafted the following statement:

The Faculty Council affirms that the Faculty Evaluation Process is designed flexibly to encourage excellence in teaching, ongoing professional development, and institutional service, and for ongoing conversations to take place between individual faculty and deans about those areas.

“One size fits all” approaches do not promote excellence in teaching and learning, as each faculty member brings unique experiences to his/her teaching environment, necessitating unique ongoing professional development for each faculty member.

The Council recognizes that some lack of clarity within the documents, and more importantly lack of consistent training in how to implement the Faculty Evaluation Process, has led to confusion and inequitable application of the process.

In addition, some believe – again, due to lack of uniform training – that the Faculty Evaluation Process document is to be used for disciplinary misconduct issues. Rather, DCCCD Board Policies DMAA (LEGAL) and DMAA (LOCAL) specify that a separate process must be followed to discipline or dismiss any contracted faculty member for misconduct.

Therefore, the Council recommends:
1.       That the Faculty Evaluation system document be reviewed and revised for clarity;
2.       That the forms be digitized into electronic documents that easily can be updated throughout the evaluation cycle;
3.       That video training modules on how to implement the Faculty Evaluation system, be written and developed by faculty and experienced instructional administrators, filmed at the LeCroy Center, and uploaded to an eCampus organization and be required training for all new instructional deans, academic vice presidents, and faculty.

Adopted via 7-0 vote by the DCCFA Faculty Council on March 31, 2017

Friday, February 24, 2017

Faculty Hiring Process Task Force Update

The DCCFA Faculty Hiring Process Task Force completed its work this month and send its final report to Susan Hall at district HR.

The Task Force initially identified six areas for research by subcommittees:

  • Recruitment
  • Search Teams
  • Credentialing
  • Internal Transfer
  • Onboarding
  • Tools and Timelines 

The subcommittees each gathered information last fall, and this provided the basis for discussion as the work of the Task Force progressed. The final report can be accessed at this link: https://drive.google.com/open?id=0B5H8D6yQDi_BVDJSOWlnM3ptXzA

The charges to the Task Force are on pages 2-3. The recommendations from the Task Force are on pages 4-12. The remainder of the document ins comprised of the research done by the various subcommittees.

The Task Force members were: Jean Conway (co-chair); Matthew Henry (co-chair), Ruben Johnson, Stephanie Scroggins, Claire Bambrough, Joan Becker, Jacqueline Bryant, Ray Canham, Ceaser Espinoza,  David Evans, Jesse Fox, Shaun Gilligan, Nicole Mabine, Brian Roffino, Kathryn Wetzel, Dawn Segroves.

Wednesday, February 22, 2017

Faculty Council proposes 2017-2018 compensation adjustment for preliminary budget building process



The DCCFA Faculty Council has submitted to District Talent Central, its preliminary proposal for faculty compensation adjustments for the 2017-2018 fiscal year. That document is available at this link. All faculty are encouraged and invited to review it. DCCFA members are invited to ask questions of their Welfare and Benefits representative and/or their Faculty Association president.

The first draft of the preliminary proposal was developed by the DCCFA Welfare and Benefits Committee, and then refined by the Council.

The proposal only addresses the 2017-2018 budget. The Welfare and Benefits Committee, and the Council, continue to work on a document that would address more long-term, structural issues in faculty compensation. 

Compression has been a problem 30+ years in the making, and it cannot be solved in one or two years.

In addition, our research has revealed, and Chancellor May reported to the Board last summer, that compression has been a significant drag on our efforts to increase diversity in the faculty ranks. While we have done a good job hiring diverse faculty, Board agendas/minutes back to 2006 revealed faculty resignations during that time disproportionately have been African-American and Latino faculty members.

This proposal again seeks to ameliorate compression in the 2017-2018 compensation adjustment through an across-the-board flat dollar increase, and a second flat-dollar increase for those whose salaries are compressed and who never will be able to benefit from the new three-year milestone increase. We also hope to realize an increase in the premium pay rate and hours.

The Council looks forward to productive and constructive dialogue as the 2017-2018 budget is built and figures evolve from theoretical to ballpark to actual.

All faculty should understand that state appropriations (as determined by the Texas Legislature), the local Taxable Assessed Value (as determined by the Dallas County Tax Assessor), and the DCCCD property tax rate (as determined by the DCCCD Board of Trustees), will determine the 2017-2018 DCCCD revenue and thus the DCCCD budget, and consequently the dollars available for compensation adjustments.